WEDDING AND EVENT PLANNERS/ COORDINATORS

Working with a great event planner or wedding coordinator who really knows what they are doing is key for anybody looking to have a successful wedding, event, or conference/ convention. With an event planner, you can have a really easy and successful event or you can have a stressful one where you’re being called to put out all of the fires, as an event host that is not something that you want. A great event planner or wedding coordinator is someone that will ensure that all of your feasible needs are taken care of first and foremost, then the planner/ coordinator will ensure that each vendors requirements and needs are planned for and addressed. Lastly, the planner/ coordinator will account for the weather and will make the necessary backup plans in the event that the weather does not want to cooperate.

We have been to weddings where the planner didn’t plan for rain with an outdoor wedding and reception during the rainy season and where the weatherserve forecast said that there was a chance of rain. With this wedding, the planner was running to the bride and groom asking them what to do because we can’t serve under the rain with out expensive equipment. I’ve had other weddings where our electricity needs weren’t addressed, so when we arrived, they had to scramble to try to find a location where we can plug into and I’ve had events where the event coordinator didn’t put us near a venue trash can so every person at the wedding was throwing away all of their trash, including dirty diapers, plates, etc making our trash cans overflow and look bad.

Our advice to everyone out there is to make sure that you ask your potential planner/ coordinator about how they handle each of these situations. Make sure that they are communicating to the venue and vendors prior to the wedding or event and make sure that they have enough staff to be able to help the vendors and to help you, the host, so that there are no hiccups that you are aware of during the event.